Before you can begin managing your Travel Coordinator assignments, booking travel on behalf of others, or making changes to Traveler profiles, you must sign in to the Travelport Online Booking system.
1. Connect to the Internet, open a Web browser, and navigate to
www.travelport.net.
2. Sign in with your user ID and password.
Opening the Travel Coordinator Administration Page
Many of your Travel Coordinator tasks begin on the
Travel Coordinator Administration page.
- On the Fast Access menu, click Online Reservation.
-
On the Personal Tools menu, click Travel Coordinator.
Booking Travel for Registered Travelers
As a Travel Coordinator, you can make travel arrangements for Travelers registered in the Travelport system.
1. Open the Travel Coordinator Administration page.
2. In the My Travelers box, select the Traveler for whom you want to book travel.
3. Click the Book on Behalf of Traveler link. The
New
Trip page opens.
4. Search for and book flights, hotel rooms, or car rental reservations as though you were a Traveler.
5. On the purchase confirmation page, select one of the following options:
- View your purchased itinerary: Opens a page containing details about the itinerary you just purchased.
- Return to the New Trip page: Opens the New Trip page, where you can switch to another Traveler or book additional items for this Traveler.
- Clone itinerary: Enables you to book an identical itinerary for another Traveler. For more information, see "Cloning Itineraries."
Booking Travel for Guest
As a Travel Coordinator, you ca also make travel
arrangements for Travelers who are not registered in the
Travelport system.
1. Open
the Travel Coordinator Administration page.
2. Click the Book on Behalf of Guest link.
3. In the First name, Middle name, and Last name boxes on the Guest Traveler Details page, type the name of the guest Traveler.
4. In the E-mail address box, type the guest Traveler's e-mail address.
5. In the Home airport code box, type the three-letter code for the guest Traveler's home airport (or the airport the Travelers is flying from on this trip).
6. From the Guest template list, choose one of the guest Traveler templates configured by your Travel Manager.
7. Click Save.
8. On the dialog box that opens, click OK to display the New Trip page.
9. Search for and book flights, hotel rooms, and car
rental reservations as you would for a registered Traveler.
Cloning Itineraries
By cloning an itinerary, you can quickly duplicate an itinerary you just created for another Traveler.
1. Book an itinerary for your first Traveler. See "Booking Travel for Registered Travelers" above.
2. On the purchase confirmation page, select Clone itinerary and click Next.
3. On the next page, use the Whom would you like to clone an itinerary for?
List to choose another Traveler.
4. Click Next.
If there are enough availabilities to accommodate the second itinerary, the Travelport system creates a copy of the first itinerary using the second Traveler's profile information and displays the new itinerary on the Trip Planner
| Itinerary Overview page. Continue with step 5.
-OR-
If there aren't enough identical availabilities to accommodate the second itinerary, the Travelport system displays a notification. On the
Trip Tools menu, click the New Trip link and book travel for the second Traveler separately.
5. On the Trip Planner | Itinerary Overview page, click Buy It and continue with the normal itinerary purchase process.
6. If necessary, repeat steps 2 through 5 for each additional Traveler.
Working with Saved and Purchased Trips
From the Open a Saved Trip or Template page, you can access all of the itineraries and templates you've saved.
1. On the Trip Tools menu, click the Saved Trips link.
2. On the Open a Saved Trip or Template
page, click either the Unpurchased Trips link or the Purchased
Trips link, depending on the type of itinerary you want to view.
3. Use the table at the bottom of the page to find the Traveler name and itinerary name for the itinerary you want to open, and click the name of the itinerary to open the Trip Planner
| Itinerary Overview.
Modifying Profiles for Travelers
In addition to booking travel for Travelers, as a Travel Coordinator, you can also make changes to certain parts of a Traveler's profile.
1.Open the Travel Coordinator Administration
page.
2.In the My Travelers box, select the Traveler whose profile you want to modify.
3.Click the Book on Behalf of Traveler link.
4.Near the bottom of the Trip Tools menu, click Profile Manager.
5.On the Managing your personal profile page, use the links to access the section of the Traveler's profile you want to modify, such as Traveler Details or Credit Cards.
6.After you've finished working on a Profile Manager page, click Save at the bottom of the page.
Important: In many cases, you must sign out of the Travelport Online Booking system after making a profile change and sign back in before the system can apply that change to the Traveler's searches and results.
Traveler Reference Guide | Travel Coordinator Guide | Air Search Tips